Privacy Policy
This Privacy Policy explains how our site collects, uses, discloses, and protects personal data when you visit our online platform, apply for Japanese language courses, participate in cultural immersion programs, enroll in business Japanese instruction, book private tutoring, or register for music-themed language workshops.
Who We Are
This service is operated by our language school in Chuo, Tōkyō, Japan. Our physical address is Showa-dori, Chuo, Tōkyō 104-0061, Japan.
Personal Data We Collect
We collect personal data that you provide directly, data generated through your use of our site, and limited data obtained from trusted service providers where necessary to operate our services.
- Identification and contact details you submit when requesting information or enrolling in a course.
- Learning preferences, Japanese level, scheduling details, and program interests.
- Payment and transaction-related information needed to process bookings and confirm enrollment.
- Communications you send to us, including questions, feedback, and service requests.
- Technical information such as device type, browser, approximate location, and usage data collected through cookies or similar technologies.
How We Use Personal Data
We use personal data only where we have a valid legal basis under applicable privacy laws, including GDPR where relevant. Depending on the situation, this may include performance of a contract, compliance with legal obligations, our legitimate interests, or your consent.
- To provide language instruction, cultural programs, tutoring, and workshop services.
- To process registrations, schedule classes, and manage customer accounts.
- To communicate about bookings, service updates, policy notices, and support requests.
- To improve our courses, teaching materials, website functionality, and user experience.
- To maintain safety, prevent misuse, and protect our rights, students, and staff.
- To comply with applicable accounting, tax, and regulatory obligations.
Cookies and Similar Technologies
Our site may use cookies and similar technologies to support essential functionality, remember preferences, measure website performance, and understand how visitors interact with our content. Where required, we will request your consent before using non-essential cookies.
Sharing of Personal Data
We do not sell personal data. We may share information only as needed for the purposes described in this policy and subject to appropriate safeguards.
- Service providers that help us host our site, process payments, manage communications, or support administrative functions.
- Instructors or program staff who need the information to deliver lessons or immersion experiences.
- Legal, regulatory, or government authorities when disclosure is required by law or necessary to protect rights and safety.
- Prospective business partners only with your consent or where permitted by law and relevant to the service requested.
International Data Transfers
Because our services and technology providers may operate across borders, personal data may be transferred to locations outside your country. Where required, we apply lawful transfer mechanisms and appropriate safeguards to protect your data.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, to meet legal and accounting requirements, to resolve disputes, and to enforce agreements. Retention periods vary depending on the type of data and the context in which it was collected.
Your Rights
Subject to applicable law, you may have rights to access, correct, delete, restrict, or object to the processing of your personal data, as well as the right to data portability and the right to withdraw consent where processing is based on consent.
- Request a copy of the personal data we hold about you.
- Ask us to correct inaccurate or incomplete information.
- Request deletion where we have no lawful reason to keep the data.
- Object to processing based on legitimate interests in certain circumstances.
- Withdraw consent for optional processing at any time.
Security Measures
We use reasonable administrative, technical, and organizational safeguards designed to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
Children’s Privacy
Our educational services may be suitable for younger learners in appropriate supervised settings. Where required by law, we collect and process personal data relating to minors only with the involvement or consent of a parent or legal guardian and with appropriate care.
Third-Party Links and Services
Our site may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties, and we encourage you to review their privacy notices before providing personal data.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or operational practices. The revised version will apply from the time it is posted on our site unless otherwise required by law.
Contact and Requests
If you have questions about this Privacy Policy or wish to exercise your rights, you may contact us by post at our physical address: Showa-dori, Chuo, Tōkyō 104-0061, Japan. You may also use the postal contact details provided on our site for privacy-related requests.